Syncing Confirmed Bookings with Google Calendar

Use one operational calendar

Solo operators often live out of Google Calendar. If confirmed service work does not land there, the operator has to reconcile the booking system and the day plan manually.

The current beta writes confirmed, rescheduled, and cancelled bookings into Google Calendar. It does not yet read busy events back into public availability.

What should sync into the calendar

A confirmed booking should write enough detail for the operator to work without opening three tools. That usually means customer name, service, arrival address, contact method, deposit state, and any critical intake notes.

Private customer information should still be handled carefully. The calendar event is operational context, not a place to dump every field collected during booking.

• Service name and expected duration.
• Address or meeting location.
• Customer contact details required for day-of coordination.
• Deposit or payment status where relevant.
• Critical access notes such as gate code needed or parking constraint.

Avoid sync ambiguity

Ambiguous sync creates support work. The operator should know whether changing a calendar event updates the booking, whether deleting an event cancels it, and what happens when a calendar conflict appears after confirmation.

Those rules need to be explicit in the product. A silent mismatch between calendar state and booking state is worse than no sync.